Mangrum

Business Legal Secretary Cincinnati

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  • Cleveland, OH, USA
  • 2022-03-24

Our Client, focuses on exceeding client expectations and delivering superior, customized legal solutions for an exceptional value. From offices in Cleveland, Cincinnati, Chicago, Columbus, New York, Washington, D.C., and Boca Raton, their attorneys handle cutting-edge, complex matters on a national basis across all practice areas, while retaining the work ethic, rates, and user-friendly attitudes reflective of the firm’s Midwest origins. Our client emphasizes world-class service and sophisticated industry expertise with flexible billing arrangements.

They are currently seeking a full-time Business Legal Secretary for the downtown Cincinnati office. You will have experience working in the business practice areas and will coordinate legal activities for attorneys by performing a variety of legal duties such as scheduling hearings, preparing legal documents and correspondence including tables of content and tables of authority, e-filing, docketing cases and maintaining court dockets and diaries, and providing information and direction to others.

Job Duties Include:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and coordinating case preparation.
  • Assists attorney by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions;
  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements;
  • Represents attorney by communicating and obtaining information when requested; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
  • Inputting attorney billable time and reimbursable expenses; preparing invoices under attorney direction; tracking payments as requested;
  • Provides historical reference by utilizing filing and retrieval systems;
  • Ability to work independently with minimal supervision, set reasonable priorities and manage time and deadline driven workload.

Requirements:

A high school diploma with at least 5-7 years’ experience working within a business practice groups is required. Experience working within the business startup area is preferred. Position requires strong customer service skills with the ability to speak to people at all levels and across offices. The position requires strong written and verbal skills, advanced knowledge of Microsoft Office products.

Our Client

offers an outstanding benefit package with includes: medical/dental, 401(k) with employer contribution, life insurance, short and long term disability plans, and a generous paid time off policy.