Executive Assistant

Are you an ambitious, high-performing Executive Assistant looking for a dynamic role where you can collaborate with leadership across multiple functions to drive business success? Join a small but growing manufacturing company in Springboro, OH, known for its strong reputation and close-knit team environment. As the Executive Team Assistant, you’ll be at the center of operations, supporting key executives across finance, sales, customer service, human resources, and manufacturing functions. This is your opportunity to make a meaningful impact by coordinating their efforts and ensuring their teams run smoothly.

We’re seeking someone who thrives in a fast-paced environment, enjoys balancing diverse responsibilities, and is ready to contribute at a high level. If you’re ready to elevate your career in a role that values collaboration, innovation, and excellence, we’d love to hear from you.Key Responsibilities
As the Executive Team Assistant, you will work closely with leadership to streamline operations, support key initiatives, and ensure exceptional customer service. You’ll coordinate schedules, communications, and priorities for executives overseeing Operations, Finance, HR and Manufacturing, ensuring everything runs smoothly. Your role includes handling administrative tasks like scheduling, calendar management, travel arrangements, and preparing reports, while acting as a central point of contact to maintain clear communication and efficient teamwork. Additionally, you’ll support inside sales and customer service efforts by assisting with order inquiries, coordinating delivery timelines, and fostering strong relationships with clients. Confidentiality and professionalism are essential in ensuring seamless operations across the organization.

1. Supporting the CEO

• Be the face of the company for customer interactions, addressing inquiries about orders, delivery schedules, and service needs.
• Strengthen customer relationships through prompt and professional communication.
• Coordinate with internal teams to ensure timely and accurate delivery timelines.
• Manage the CEO’s calendar, organize meetings, and provide overall administrative support to ensure smooth operations.

2. Assisting HR & Financial Leadership

• Serve as the benefits liaison, providing employees with clear information on enrollment and updates while coordinating with providers.
• Manage HR-related tasks, such as onboarding, maintaining employee records, and assisting with compliance requirements.
• Assist with reviewing and organizing expense reports, tracking budgets, and preparing financial summaries.
• Utilize Paycor to maintain HR and payroll accuracy, supporting employee needs and ensuring seamless processes.

3. Supporting Manufacturing and Planning Support

• Support production planning by maintaining and generating Excel reports for manufacturing metrics.
• Help manage MRP/ERP systems by updating records and pulling data for strategic decision-making.
• Collaborate on improving operational schedules and assist in tracking performance goals.
• Provide administrative support to the VP of Manufacturing to help drive efficiencies across the department.

Education:

• Bachelor’s degree in Business Administration or a related field is preferred but not required.

Experience:

• At least 3 years of experience in an executive support role or administrative capacity, preferably in a manufacturing or industrial environment.
• Exposure to CRM, ERP, or payroll platforms (e.g., Paycor) is strongly preferred.
• Experience in HR processes or financial support is a plus.

Technical Skills:

• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong familiarity with MRP/ERP systems and other business software.

Soft Skills:

• Exceptional organization and multitasking abilities.
• Proactive problem-solving mindset and resourcefulness.
• Strong communication skills with a professional and collaborative approach.
• High attention to detail and ability to adapt in a dynamic environment.

Work Environment:

• On-site role in Springboro, OH, just north of Cincinnati.
• Be part of a small, tight-knit team that values collaboration and innovation.

Benefits:

• Competitive salary based on experience.
• Comprehensive benefits, including health insurance and retirement plans.
• Opportunities for professional growth in a supportive and engaging work environment.

This role is perfect for someone eager to take ownership, collaborate with executives, and grow within a thriving organization. Ready to make a difference? Apply today!